Letter 5-1: Acknowledgment of Receipt of Access Request

• this letter template provides an example of how to acknowledge receipt of an access request under FOIPPA

File or Reference Number:

[Date]

[Applicant’s name and address]

Re: Request for Access to Records under the Freedom of Information and Protection of Privacy Act  

Dear [applicant’s name]:

The [name of public body] received your request for access to records under the Freedom of Information and Protection of Privacy Act (the Act) on [date]. You requested:

[describe requested records, quoting directly from the applicant’s request where possible].  

The Act allows 30 business days for a response to your request so the due date for your request is [date]. We will, of course, make every effort to respond sooner if possible.

The Act does allow, in certain cases, for the 30-day time period to be extended, and for fees to be charged. We will notify you as soon as possible if there is a need to extend the time limit for responding to your request or to charge fees.

If you have any questions now or during the processing of your request, please write or call [name of employee], at [contact information].

Sincerely,

 

Director/Manager
Information and Privacy