Royalty Deduction Submission Deadline & Instructions

The Producer’s request for release of royalty deduction for an approved and constructed clean infrastructure project must be submitted within six months from the completion date of the project step, as outlined in the Project Agreement. 

To request the release, the Producer must include copies of all completed Schedule B documents and the original signed Statutory Declaration form and cover letter.  Please see below for the format and/or template for each of these documents.

Note: The documents must be submitted in hard copy (courier) and electronic copy (email) to the CIRCP Senior Project Manager.

Step 1 (Project Construction) Requirements

0. Royalty Submission Cover Letter (DOC, 18KB)

• Cover letter must include all information as noted in the template file
• Submit in PDF format

1. Statutory Declaration of Completion (PDF, 104KB)

• Provide confirmation that Step 1 has been constructed as per terms of the Project Agreement
• The document must be notarized
• Submit original notarized hard copy and in PDF format

2. Summary of Final As Built Costs (XLS, 17KB)

• Provide a summary of all final eligible Step 1 costs as compared to the estimated cost
• Submit in PDF format

3. Detailed List of Invoices (XLS, 18KB)

• Provide a detailed list of all eligible Step 1 as-built costs for the project
• Must follow the general layout as shown in the Schedule
• Submit in XLS format

4. Post-Project Verification Plan

• Provide a detailed description of verification activities
• Must be based on the draft Post-Project Verification Plan provided by the Applicant in the RFA Response Template
• Submit in PDF format

5. Special Equipment, Inventory or Services (DOC, 19KB)

• Fill in this form for each goods or service purchased prior to the start date of this project
• The goods and services purchased must qualify as eligible costs under the CIRCP and be relevant to the project
• Submit in PDF format

Step 2 (Verification) Requirements

0. Royalty Submission Cover Letter (DOC, 18KB)

• Cover letter must include all information as noted in the template file
• Submit in PDF format

1. Statutory Declaration of Completion (PDF, 104KB)

• Provide confirmation that Step 2 has been constructed as per terms of the Project Agreement
• The document must be notarized
• Submit original notarized hard copy and in PDF format

2. Summary of Final As Built Costs (XLS, 17KB)

• Provide a summary of all final eligible Step 2 costs as compared to the estimated cost
• Submit in PDF format

3. Detailed List of Invoices (XLS, 18KB)

• Provide a detailed list of all eligible Step 2 as-built costs for the project
• Must follow the general layout as shown in the Schedule
• Submit in XLS format

4. GHG Emission Reduction Report

• Provide a report that details the actual GHG emissions reductions from the project
• Must follow the outline provided by the Applicant in the RFA Response Template
• Submit in PDF format

5. Special Equipment, Inventory or Services (DOC, 19KB)

• Fill in this form for each goods or service purchased prior to the start date of this project
• The goods and services purchased must qualify as eligible costs under the CIRCP and be relevant to the project
• Submit in PDF format

6. Verification Statement from a qualified, third party verification body

• Provide confirmation that information in the GHG Emissions Reduction Report is materially correct and is a fair and accurate representation of the project’s total attributable emissions reductions, and that the report was prepared and the emissions reported in it were quantified in accordance with the methods described in approved Post-Project Verification Plan
• Submit in PDF format

For further information on the Royalty Deduction Submission requirements, please refer to the Project Agreement or email the CIRCP Senior Project Manager.