Document Scanning, Archiving and Indexing
Last updated on April 11, 2025BC Mail Plus provides secure and efficient document scanning, archiving and indexing services to support your transition to digital records management. Our in-house scanning team handles the full workflow, from document preparation and bulk scanning to indexing and digital delivery.
On this page
- Who can use this supply arrangement?
- What services can I get?
- How do I access these services?
- How much does it cost?
- Government program providing service
Who can use this supply arrangement?
This supply arrangement is available to:
- B.C. government ministries
- B.C. broader public sector
What services can I get?
Our document scanning, archiving and indexing services include:
- Bulk scanning of physical records (e.g. statements, bylaws, oversized blueprints, reports, neurology, microfiche, large format maps, etc.)
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Document preparation (e.g. removing staples, post-it notes, binders etc.)
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High-speed and high-quality image capture
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Indexing and metadata tagging for search and retrieval
- Data Capture streamlining the extraction of key information from returned forms/tax returns, enabling fast, accurate, and secure processing
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OCR (Optical Character Recognition) for searchable documents
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Post-processing options: return of originals, off-site storage, or secure destruction
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Inter-governmental logistics supported by our in-house fleet, HouseMail
How do I access these services?
- Contact our Client Relations Specialists at citz.pssbcmailclientrelations@gov.bc.ca to access these services, or if you have any questions.
How much does it cost?
Cost depends on the specific job requirements. Please consider the following when requesting an estimate:
- Approximate number of images (1 image = 1 side of a piece of paper) to be scanned
- Any pre-processing services, such as removing staples, removing binding, backing sheets and post-it notes
- Any indexing required
- Searchability needs in your documents
- How many fields require keying
- Documents are to imaged in black and white, colour or both
- Oversized documents (greater than 12” x 18”)
- Post-Imaging storage or shredding (returned, off-sited or secure destruction)
- How many boxes are to be delivered by our in-house fleet and drivers
Please contact our Client Relations Specialists at citz.pssbcmailclientrelations@gov.bc.ca for an estimate based on your specific requirements.
Government program providing service
BC Mail Plus
1150 McKenzie Ave
PO BOX 9453 STN PROV GOVT
Victoria BC V8W 9V7
(250) 952-5102
Contact information
250 952-5102