Before the Meeting

Talking about workplace impairment requires planning. How much information to provide? How much discussion are you looking for? Understanding what you are trying to achieve will help in planning your meeting agenda.

Everyone will have varying levels of knowledge on this issue. As the meeting facilitator, your role is engaging staff and sharing information to provide a common understanding of the issue. Employees will learn that:

• Impairment has many causes
• Impairment is an important workplace health and safety issue
• Everyone shares responsibility for workplace health and safety
• There is information, resources and services available

If you want to learn more about effective meeting planning and implementation, consider taking course through the Learning Centre such as:

• Facilitation for Business Results
• Coaching Approach to Conversations

Decide on a Meeting Format

There are many ways to conduct a meeting. Your meeting goals will help with your choices:

• Are there mobile workers to include?
• What teaching style would best suit my staff?
• Should I use PowerPoint?
• How much time will we need?
• Do I need to conduct an online meeting?

Develop an Agenda

Creating an agenda helps you consider how you want your meeting to flow.

• Develop an agenda with resources that will be meaningful for your team
• Request agenda items from your meeting participants so everyone has an opportunity to contribute
• Determine how to incorporate suggestions into your meeting
• Make sure the agenda and meeting is accessible to everyone
• Maintain a balance between providing information and engaging in discussion
• Share the agenda with your employees before the meeting
• Create time in the agenda for open dialogue
• Make your agenda inclusive