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Managing leaves and absences

Last updated on January 24, 2024

Find out how to manage your employees’ leaves and absences. 

Both supervisors and employees are accountable for managing leaves.

Supervisors sign off on leaves and expenses and must do the following:

  • Determine if the employee is eligible for pay while on the requested leave
  • Review employee leave requests and approve or deny them
  • Consider operational requirements before approving a leave request
  • Ensure leave taken is recorded on a timely basis
  • Confirm leave banks before approving leave and/or authorizing leave banks to be paid out
  • Ensure sufficient funds exist within their respective budgets to provide for costs associated with leave
  • Advise the employee of the leave and pay decisions and provide an explanation

Employees must ensure that:

  • Leave is requested when absence from work is necessary
  • Leave is authorized
  • Leave taken is recorded in a timely basis
  • Leave balance records are correct
  • Leave banks are not exceeded
  • Eligibility for paid leave is demonstrated

Review the pages below for more information on specific types of leave.

If you have an employee who's on leave and returning to work before originally anticipated, please submit a completed Early Return to Work form, which goes directly to the HR and Payroll team.  

To use this form, you must have the authority to make changes to the employee's record.

1. Open the Early Return to Work form (IDIR restricted).

2. Complete all of the required fields in order to submit the form.

3. Once submitted, you'll receive an emailed copy of the service request. This confirms your submission, summarizes the information you entered, and provides you with a reference number so you can return to the service request and update the information if needed.

If you receive an error message indicating that you're not authorized to access these forms, please contact your ministry representative (XLS, 54KB).

Can’t find what you need? 

Submit an AskMyHR (IDIR restricted) service request.

If you're a B.C. government employee without an IDIR, contact the BC Public Service Agency to submit your service request.