Step 6 - Analyze and Award

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1. In the left-hand menu, click View RFx activity.
2. For Opportunities that do not require Submissions to be unsealed, click the Refresh button to confirm the Submissions Available Confirm with “Refresh” column is up to date.
3. Click the magnifying glass icon in the Submissions column for each supplier to download their Submission.

Note: If you have received no compliant bids in response to your opportunity, or you must cancel the opportunity before awarding the contract, ensure that you mark the unsealed bids as ‘Do Not Award’ (see below under 'Decision - Award Submissions'). Once you have done this, you will be able to notify the unsuccessful or affected suppliers via the Notify and Share Tab.

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4.    Click the Title hyperlink.

Note: If alternative submissions are allowed, select all Submission to download them.

Note: Never use the Status filter to review Submissions that were replaced by a new Submission or cancelled by a Supplier.

Buyers should note that the zipped file generated when they click 'Download selected Submissions' will include a set of folders named after each Supplier. However, the files within each folder will not have the Supplier's name in the filename. Caution should be taken to separate the files or rename them to preserve the Supplier identification.

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5. Click the Submission(s) in the Supplier Documents section to download.

Note: document count field will detail the number of documents attached to the submission

Alternatively, a Buyer may choose to show the Read Docs column, to review the Submissions.
 

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1. Click the cog icon and then toggle Read Docs to 'on'.
2. Select the magnifying glass icon.

 

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1. Navigate to the Analyze & Award tab.
    a. Using the Selected Amendment dropdown, ensure the most recent Amendment is selected.
    b. The Scenarios section will not be used.
    c. Use the Submissions dropdown to filter between Received or Non-admissible Submissions.
    d. Click the Shortlisted Submissions only checkbox if the Opportunity is only shortlisting qualified Suppliers.

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    e. To reject a Submission for failing mandatory requirements, enter a Non-admissible Reason for the appropriate Supplier and click the Do not award icon in the Decision column.
    f. Click Save.
    g. Optional: Buyers can change the status of a Submission to Non-admissible by clicking Non-admissible in the Status drop-down list.

Note: This step must be completed after all official notifications are sent to the Suppliers as Suppliers can see the updated status on their Supplier Dashboard.

 

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    h. Click the Do Not Award icon in the Decision column for the Submissions that were unsuccessful.
    i. Click the Shortlist icon to shortlist the runner-up Submissions.
    j. Click the Award icon to identify the lead Supplier.
    k. Click OK after each selection.

Note: The Do Not Award and Shortlist suppliers must be selected before the Awarded supplier. Click the Award icon to unaward a selection to make changes to do not award or shortlisted suppliers.

 

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l. After sending notifications to those who qualified to a Qualified Suppliers List, see Send Notifications, select the Shortlisted Notified checkbox next to the qualified Supplier(s) to internally keep track of whether or not the shortlisted supplier has been notified.

Note: To post a list of qualified suppliers publicly, you must go into your MUL and click on the Prepare RFx setup tab on the left-hand side. From here under ‘Visible to Public’ select the checkbox titled ‘Post Shortlisted results publicly?’. Once clicked this will publish the list of qualified suppliers. This option is only available for a MUL (see image below).

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