BC Bid ministry buyer guide
Last updated on March 30, 2023Welcome to the Ministry Buyer Guide.
Buyers use BC Bid to set up opportunities, communicate with team members and suppliers, and post and award results.
Notes
- Throughout this and other BC Bid Guides short video clips are available to demonstrate key functions.
- To request an account profile linked to special Opportunity Type (such as Invitation to Tender) contact the BC Bid Help Desk.
Sections
General interface
General interface - Learn some of the basic BC Bid interface functionality, including browser recommendations, menu navigation and closing selection dialogues.
Portal, registration, and login
Portal, registration and login - Wondering where to start? New to government? Changed ministries? Learn more here.
Buyer dashboard
Buyer dashboard - Buyer dashboard layout, suppliers, opportunities, qualified supplier lists, contract awards, unverified bid results, personalizing the buyer dashboard
Explore sourcing projects
Explore sourcing projects - Explore the main sourcing projects / opportunities page
Step 1 - Create a Sourcing Project
Step 1 - General information form, MULRFQ general information form, set up project, copy sourcing, set up team, discussion forum, set up documents, add suppliers
Step 2 - Prepare RFx
Step 2 - Setup, Setup (MULRFQ only), Additional RFx info, documents, Suppliers, Approvals
Step 3 - Issue an Opportunity
Step 3 - Issue Opportunity
Step 4 - Manage an open Opportunity
Step 4 - Inviting Suppliers, issue an Addendum, change closing date, issue an Amendment, post Amendment, Interested Supplier List
Step 5 - Opportunity close
Step 5 - close the Opportunity, submissions on behalf of suppliers, unseal submissions, view and download submissions
Step 6 - Analyze and award
Step 6 - Recording decisions - awarding submissions
Step 7 - Notify and share
Step 7 - Send notifications, contract award summary, contract award notice, printing records
Step 8 - Downstream activities
Step 8 - Multiuse Request for Qualifications (MURFQ) downstream process, Single use Request for Qualifications (SURFQ) downstream process
Step 9 - Complete the Opportunity and Sourcing Project
Step 9 - Download and print records, close the opportunity, close the sourcing project
Programs
Programs - Browse programs, create a program, program documents, program messaging, program team members
Special considerations
Special Considerations - Contract Award Notice
Invitation to Quote (goods over $10,000)
Invitation to Quote (ITQ) is managed by Procurement Services Branch (PSB). Ministry buyers will be added to the team by the PSB buyer. Refer to the Invitation to Quote Ministry Buyer guide for details.